2 Practical Solutions to Split Oversized PST Files

In this article, you are going to learn how to divide large PST files into smaller parts to improve your Outlook performance. We are using a manual & an automated solution to break PST files into smaller parts. User who wants to save their time & efforts can go with an automated solution, otherwise they will also use a manual free method.

While using a manual method, users will have basic working knowledge of Microsoft Outlook & its given incredible features. Manual method carries a risk of unintentional human error, which affects the workflow. However, it’s your choice which method you are going to choose for your benefit.

So, without further ado, let’s get started with our first section.

Divide Large PST Files into Smaller Parts by Using Automated Solution

To securely shrink oversized Outlook PST data, we are going to use mostly tested by professional & one of the trusted solution, BitRecover PST Splitter Tool. We found this product allows to split PST files without restrictions, whether PST file is of Unicode or ANSI. So, you can also try this for your convenience.

Working Steps of Automated Solution

1. Open the program & click Next.
2. Choose Let Me select option, upload PST file & hit Next.
3. Select folder that you need to split & click Next button.
4. Finally, set storage location, choose split option as per needs, & hit on Split.
5. Done! After this, your PST file is successfully split.

Now, after this let’s try manual method in the next section to know how to split large PST into multiple smaller parts.

Manual Method to Break Large PST File into Smaller Parts

In this section, we are going to use Microsoft Outlook application to divide large PST files into smaller parts. To use this method, the users must have Outlook installed on their machines. The manual solution is divided into 2 parts, so follow both of them carefully.

Steps to Split PST File with Manual Method

1st Part: Import PST file in Outlook Environment.

1. Open Outlook, go to File, & Choose Import option.
2. Select Import from another program or file & click Next.
3. After that, choose Outlook Data File (.pst) & hit Next.
4. Click browse button & choose file from your machine.
5. Then, choose given option as per your need in between
6. Replace duplicate, allow duplicate, do not import duplicates
7. Finally, click on Next button to successfully import PST file.

2nd Part: Export Multiple PST files from Outlook Environment

1. Now, after completion of import process, go to file option.
2. Choose Open & Export, select export to file option & click next.
3. After that, select Outlook Data File (.pst) option & hit next.
4. Then, select the folders of imported PST file one by one & click Next.
5. Now, browse location to save split PST files and choose option between.
6. Allow, replace, & do not import duplicates.
7. Lastly, click on Finish button.
8. Done, using this manual method, you will reduce mailbox archive size in Outlook

Finally, you have split PST files.

Limitations of Using Manual Method

1. PST file should be unlocked. If you are using a locked PST file, you need its password before importing it into Outlook environment.
2. Users must be familiar with Outlook & its functionality, otherwise, they might accidentally corrupt working PST file while managing their data.
3. Exporting multiple folders individually is a time-consuming process in terms of multiple folders.
4. This manual method needs the installation of Microsoft Outlook application.
5. Using this process multiple times might corrupt your PST files permanently.

These were the major limitations that users might face while using this manual workaround.

Final Thoughts

At the end of the topic, divide large PST files into smaller parts. We had shared & strictly tested both automated & manual methods. In which we found use of professionals-chosen solution might be the right option for the user who wants to break PST file into smaller parts without corruption, while saving their time & efforts at once. On the other hand, the users who are looking for the free method then, they can go with suggested manual workaround.